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Ways Which an Organization Can Comply with HIPAA Requirements The formation of Health Insurance Portability and Accountability Act (HIPAA) is aimed at streamlining the health sector by putting in place administrative processes and enhancing the confidentiality and safety of patients’ data. HIPAA policies cuts across several institutions who deal with patient information and it is not only focused on the leading institutions such as hospitals, clinics, and dental cares but it also affects those who occasionally access patient information such as health equipment and machine dealers, call center agents and other health insurance companies. For a long time, enforcement of the policy has not been stringent, with least penalties given to those corporations who do not follow the HIPAA privacy and security regulations with regards to patient information. Lately, there are attempts to enforce the law by monitoring the procedures of various companies that access patient information and those companies found to be breaking the law with regards to HIPAA policies are giving substantial penalties. Maybe your business is one of those who should be compliant with HIPAA requirements, and you are wondering how to conform to the regulations, here are some of the steps to help you through. Hire HIPAA compliance officer – This individual should understand in details the HIPAA regulation after completing HIPPA compliance training and his responsibility in the company is to enforce the necessary requirements. Make sure that all personnel is conversant with the HIPAA provisions and policies which touch on the organization operations – There should be continuous staff training concerning HIPAA requirements, and all employees should be eligible for the training. The training should focus on those who access the information of patients.
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Make sure that there is proper storage of patient information – The Company should have measures which restrict the access to patient information and records. Computers which contain sensitive information of patients should have high protection and security measures. It should have an up to date antivirus software installation.
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These procedures will put in a better place to comply with the HIPAA provisions. It is essential to hire a competent HIPAA compliance staff, and he or she must have sufficient training concerning HIPAA compliance and policies. Once this individual is in place, he should be responsible for implementing HIPAA requirements, training the organization personnel, developing procedures for safeguarding patient information and ensuring that such information is kept secretly from access by non-authorized individuals and also keeping data storage devices safe. HIPAA compliance training is essential for your firm and following these basic steps will give you a platform for equipping your personnel with all the information they need adhere to HIPAA requirements, and this will be beneficial to your company as you will comply with the law and there are no risks of litigation which may be costly.